CheckIssuing’s Email Check Service enables businesses to send payments as secure digital checks delivered instantly via email. In today’s fast-paced environment, waiting days for a paper check to arrive by mail isn’t efficient. Email checks provide an instant check delivery solution, eliminating postal delays and processing hassles. Whether you’re handling B2B vendor payments or issuing customer refunds, rebates, gig economy payouts, or benefits directly to individuals (B2C), this service works seamlessly for both. From freelancers and remote workers to everyday consumers, email checks ensure your recipients get paid instantly—no paper, no portals, no delays.
Email checks (also known as digital checks or eChecks) are electronic versions of traditional paper checks that are delivered via email. Instead of printing and mailing a physical check, you send the payment digitally through a secure email link. The payee receives an email-delivered check that they can print on plain paper or deposit using mobile banking apps, just like a standard check. Each email check contains the same information as a regular check – payee, amount, account and routing numbers – but reaches the recipient in seconds. In short, digital check delivery combines the familiarity of paper checks with the speed and convenience of email, making it ideal for both businesses and individuals.
Switching to email checks offers multiple advantages for modern businesses and service providers. Here’s why forward-thinking companies are adopting this digital payment method for both B2B and B2C transactions:
Faster Payments (Instant Checks)
Traditional check payments can slow down your cash flow due to mailing and manual processing time. In fact, about 75% of organizations still rely on paper checks – a practice that results in slower transactions and delays in receiving funds pymnts.com. Email checks eliminate these delays by sending payments electronically in seconds. As soon as you hit “Send,” the check is delivered to your recipient’s inbox for immediate access. Whether you’re paying a vendor (B2B) or issuing a customer refund (B2C), instant checks mean faster payments, improved cash flow, and happier recipients.
Cost Savings (Cost-Effective Check Solutions)
Printing and mailing paper checks is surprisingly expensive. When you factor in check stock, envelopes, postage, and labor, a single paper check can cost anywhere from $4 to $20 to issue pymnts.com. By contrast, email checks offer a cost-effective check solution that drastically cuts those costs. Going paperless means no postage, no paper stock, and no manual processing expenses. Whether you send 10 or 10,000 payments, each email check saves money by eliminating material costs and reducing time spent on administrative tasks. The bottom line: your Accounts Payable process becomes more efficient and budget-friendly.
Enhanced Security (Secure Email Checks)
Paper checks carry significant fraud and security risks – they can be stolen from mailboxes or altered. (Check fraud schemes target over 70% of businesses that use paper checks checkissuing.com.) Email checks provide a more secure alternative. Each check is delivered via an encrypted email link, protecting it from interception. CheckIssuing’s platform includes robust fraud prevention tools like Positive Pay integration to verify checks against your issued list, helping to prevent unauthorized or altered checks checkissuing.com. Unlike paper checks that can be lost in transit, a secure email check goes directly to the intended recipient’s inbox with full traceability. With bank-level encryption and security audits in place checkissuing.com, you can trust that your digital payments are safe, confidential, and tamper-proof.
Eco-Friendly (Paperless Checks)
Adopting paperless checks isn’t just good for business – it’s great for the environment. Every paper check that’s printed and mailed has a carbon footprint (think of the paper, ink, and fuel for transportation). By using email checks, you eliminate paper waste and reduce carbon emissions associated with postal delivery. Consider that U.S. companies still issue roughly 2.3 billion paper checks per year, consuming about 455,000 trees worth of paper bny.com. Switching to digital email checks helps cut down on this resource usage. In addition, fewer truck deliveries for mail means a smaller carbon footprint. Going paperless with email-delivered checks is an easy way for your organization to support sustainability while also streamlining payments.
Implementing email checks with CheckIssuing is simple. Here’s a step-by-step look at how our secure digital payment process works:
1. Initiate Payment:
Log in to CheckIssuing’s cloud-based platform and enter the payment details. Provide the payee’s name, email address, and payment amount to create an email check (no bank account info needed from the recipient checkissuing.com. You remain in control of the funds until the check is deposited, just like writing a regular check.
2. Instant Digital Delivery:
Click “Send.” Our system instantly emails a secure, encrypted digital check to your payee’s inbox. The check is delivered as a secure link or PDF that looks like a normal check, delivered instantly via email. There are no mailing costs or delays. Even better, the recipient doesn’t need to share any bank account information or create an account with CheckIssuing. They just receive the check and decide how to deposit it—making it a secure, hassle-free solution for both businesses and consumers.
3. Recipient Receives & Deposits:
The payee opens the email and clicks the secure link to view their check. They can print the emailed check and deposit it like a standard check, or even deposit it electronically using their bank’s mobile app (via mobile check deposit) – whichever they prefer. Importantly, the recipient does not need to create an account or install any app to use an email check; it’s as easy as clicking the link and printing or downloading the check.
4. Real-Time Tracking & Confirmation:
As the sender, you get real-time updates. CheckIssuing’s dashboard lets you track when the email was sent, when the recipient’s email server accepted it, and when the check link was opened or downloaded checkissuing.com . You’ll know exactly when your payee has accessed the funds. Every email check is logged, and you can export reports of all payments. This level of transparency gives you full visibility and control over your disbursements.
CheckIssuing’s email check platform is a cloud-based, virtual payment solution packed with powerful features to streamline your payment process:
Custom Branding:
Maintain your professional image with every payment. Our platform offers white-label branding, allowing you to customize the look and feel of your email checks. You can use your company’s logo on the checks, include personalized messages in the email, and even customize the digital check background. This means your payees receive a payment that looks like it came directly from you, reinforcing your brand identity.
Bulk Payment Options:
Need to send hundreds or thousands of payments at once? No problem. CheckIssuing’s system supports bulk uploads and batch processing. Simply upload a file (e.g., CSV or spreadsheet) with your payment details, or integrate via API, and you can issue mass payments in one go. This feature is perfect for payroll runs, rebates, refunds, or any scenario where you have many checks to send simultaneously – saving you countless hours compared to processing checks one by one.
Integration Capabilities (QuickBooks, Xero):
Our email check service easily fits into your existing workflows. We offer integration with popular accounting and ERP software like QuickBooks Online (so you can pull vendor bills and push payment data back automatically) checkissuing.com, with integrations for other platforms such as Xero in development. For more technical control, you can use our modern API to trigger payments and sync data with your systems. In short, whether through direct software integrations or our API, CheckIssuing ensures your cloud-based check payments seamlessly align with your current accounts payable process.
Real-Time Tracking & Notifications:
Get full visibility into every payment you send. Our platform provides real-time tracking, so you know when an email check is delivered and when the recipient opens it. You can even see details like if/when the check PDF was downloaded. Automated notifications can alert you to important events (for example, a confirmation once a payee accesses their check). This tracking capability means no more guesswork – you’ll have actionable insight into the status of each payment, enabling you to follow up with payees or troubleshoot issues proactively.
Many organizations and professionals can leverage email checks to improve their payment processes. Here are some of the industries and roles that gain the most from this virtual payment solution:
Legal Firms: Law firms and attorneys often need to disburse client settlement payments, legal refunds, or trust account payouts. Email checks let legal teams send these payments securely and instantly, rather than relying on courier or certified mail. This speeds up settlements and ensures clients get their funds without delay. For a legal practice handling sensitive funds, the added security and audit trail of digital checks are invaluable (no more worrying about lost checks or mail fraud). Long-tail benefit: Digital disbursements for law firms mean less administrative overhead and faster case resolutions.
Healthcare Providers: Hospitals, clinics, and healthcare administrators can streamline payments like patient refunds, insurance reimbursements, or vendor payments using email checks. Instead of mailing out refund checks and waiting for patients to receive and cash them, a healthcare provider can email the payment for instant delivery. This improves the patient experience and accelerates the revenue cycle. Plus, paperless checks reduce paperwork in back-office billing departments. With secure digital delivery, even confidential reimbursements can be handled swiftly and in compliance with privacy standards.
Class Action Administrators: Organizations managing class action lawsuit settlements or mass payouts to claimants will find email checks especially beneficial. Rather than printing and mailing tens of thousands of checks to class members (which can take weeks), administrators can distribute funds via email in a fraction of the time. Each claimant receives their settlement check faster, and administrators get real-time visibility into who has opened or deposited their check. This technology is ideal for class action settlement disbursements, where timely, secure, and trackable payment delivery is a must.
Small Businesses: Small and mid-sized businesses often have limited staff for accounting, yet need to pay vendors, employees, and suppliers on time. Email checks simplify accounts payable for small business owners by eliminating trips to the bank and manual check writing. You can send vendor payments or even payroll checks right from your computer, saving precious time. Because our service is cost-effective, it’s accessible to startups and growing businesses looking to modernize their payments without big-bank budgets. It’s like having an enterprise-grade AP tool – helping AP managers in small companies automate payments and keep operations lean.
B2C (Business-to-Consumer): Email checks are also increasingly popular for direct consumer payments. Whether for refund processing, rebates, or individual transactions like compensation for service issues, consumers can benefit from the speed and convenience of receiving payments directly in their inbox. This ensures faster payouts for things like product returns or insurance claims, and helps businesses maintain a positive customer experience by offering a secure, easy method of receiving funds.
When it comes to digital payment services, CheckIssuing stands out as a provider you can trust. Here’s what makes our email check service the right choice for your business:
Industry-Leading Security: Protecting your payments is our top priority. CheckIssuing uses bank-grade security measures – from 128-bit SSL encryption on all data transfers to secure SOC-audited infrastructure checkissuing.com. Our system supports Positive Pay and other fraud detection protocols to ensure every check you send is legitimate and authorized. Unlike basic eCheck providers, we offer enterprise-level security features and continuously update our platform to guard against emerging threats. When you use our service, you get the peace of mind that your secure digital disbursements are protected by the best in the industry.
Proven Track Record: We’re not a newcomer to payment technology. CheckIssuing has been operating since 2008 checkissuing.com, helping businesses large and small streamline their payment processes. Our platform has delivered millions of checks and digital payments on behalf of thousands of clients, with reliability you can count on. In fact, hundreds of companies rely on CheckIssuing’s secure payment services every day checkissuing.com – including legal firms, healthcare organizations, Fortune 500 enterprises, and innovative startups. Our longevity and client list speak to the trust we’ve earned as a proven, top-rated digital payment provider.
Exceptional Support: We pride ourselves on offering friendly, responsive customer support to every client. From day one, our team will help you get set up, integrate your systems, and learn the ropes of our platform. Have a question or need help with a payment? Our dedicated support staff is just a call or email away (with real humans, not just chatbots). We also provide helpful resources and training so your team can make the most of our features. With CheckIssuing, you’re not just buying software – you’re gaining a partner who is invested in your success and ready to assist whenever you need it.
Don’t just take our word for it – hear from businesses that have transformed their payment process with CheckIssuing’s email check service:
“Since switching to CheckIssuing’s email checks, we’ve cut our payment processing time from weeks to minutes. It’s fast, secure, and incredibly easy to use – a true game-changer for our accounts payable. We also appreciate the audit trail and security features that give us confidence every step of the way. I highly recommend CheckIssuing to any business looking for a top-rated digital payment provider to streamline their payouts.”
– CFO of a National Healthcare Company
(Case Study Idea: Showcase a client success story where a business reduced costs or improved payment speed using CheckIssuing. For example, a short case study about “How a Legal Firm Reduced Settlement Distribution Time by 80% with Email Checks” can illustrate real-world impact.)
Ready to modernize your payment process and enjoy faster, safer transactions? Sign up for CheckIssuing’s email check services today and start sending payments the modern way. Let us help you streamline both your B2B and B2C payments with the security and speed your organization deserves.
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TEMPE, AZ 85281
EMAIL: [email protected]
CALL: (866) 535-3954
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